Top 5 Mistakes Businesses Make When Making a Move

Published January 13th, 2024 by Turn Key Operations Staff

When the time comes for a business to pack up and move – whether it’s to accommodate growth, downsize, or simply find a better-suited location – the process can be fraught with challenges. 

Mistakes during this period can result in unnecessary costs, lost time, and even lost business. Based on our extensive experience at Turn Key Operations in Rochester, NY, here are the top five mistakes businesses should avoid to ensure a smooth transition:

  1. Failing to Plan Adequately
    The adage "fail to plan, plan to fail" couldn't be more relevant to office moves. Some businesses underestimate the complexity involved in relocating an entire operation. It's crucial to start early, creating a comprehensive plan that includes a timeline, budget, logistics, and contingency measures. Without this, businesses may face unexpected hurdles that could have been easily avoided with proper foresight.

  2. Underestimating the Importance of Communication
    Communication is often sidelined in the chaos of a move. Not informing clients, suppliers, and employees in a timely and clear manner can lead to operational hiccups. It's imperative to keep all stakeholders informed about the move's progress, changes in contact information, and any expected disruptions. Effective communication maintains trust and manages expectations.

  3. Skimping on Professional Help
    To cut costs, businesses might opt to forgo professional movers, relying instead on employees or unproven contractors. This can backfire if possessions are damaged, lost, or if the move takes longer than expected. Professional services like Turn Key Operations not only provide expertise in handling office equipment but also ensure that the move adheres to a set schedule.

  4. Neglecting IT and Technical Infrastructure
    IT infrastructure is the backbone of most modern businesses. Not giving due importance to safely and efficiently moving technical equipment can result in data loss, service interruption, or hardware damage. Planning the migration of IT infrastructure should be a top priority, preferably with the assistance of IT specialists who can oversee the disconnection, transportation, and reinstallation of technical systems.

  5. Ignoring the Layout and Design of the New Space
    Another common mistake is failing to consider the new office's layout during the planning phase. How will the existing furniture fit into the new space? Is there a need for additional furniture, or can some pieces be left behind? Businesses need to envision the new space's design and how it will support their operational workflow. This foresight can prevent unnecessary moving costs and ensure that the new office is a perfect fit from day one.

Avoiding these mistakes can make the difference between a problematic move and a successful one. As you prepare for your office relocation, remember that the devil is in the details. Taking a measured, well-communicated approach will save time, money, and stress.

At Turn Key Operations, we specialize in ensuring that your move in Rochester, NY, is handled with precision and care. From planning to furniture installation, we’re here to help you navigate the complexities of your business move. 

Don't let common errors derail your relocation plans; partner with experts who can guide you through a seamless transition into your new space. 

Contact us today to schedule your next office move!

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