The Ultimate Checklist for Office Relocation in Rochester, NY

Published October 11th, 2023 by Turn Key Operations Staff

Office relocation, while exciting, can be a daunting task, especially in a vibrant city like Rochester, NY. But with proper planning and a solid checklist, the process can be streamlined, efficient, and even enjoyable. Here's the ultimate checklist to ensure your Rochester office relocation is smooth sailing.

1. Pre-Planning


  • Establish a clear budget for the relocation, factoring in all potential costs.

New Location Inspection:

  • Visit and assess the new office space.
  • Identify any necessary renovations or adjustments before the move.


  • Establish a timeline with key milestones to manage expectations and stay on track.

2. Inventory and Decluttering

Audit Office Assets:

  • Conduct a thorough inventory of office furniture, equipment, and other assets.


  • Discard or donate outdated or unnecessary items.
  • Consider selling any high-value items no longer needed.

3. Notify and Communicate

Staff Communication:

  • Inform your team about the move well in advance.
  • Set up regular updates leading up to the move date.

Update Address:

  • Notify clients, suppliers, and other stakeholders of your change in address.
  • Update your address on websites, business cards, and other marketing materials.

4. Hiring Professionals

Choose the Right Mover:

  • Research and select a reputable office moving company in Rochester.
  • Ensure they have experience with commercial relocations.

Furniture Installation:

  • Engage professionals like Turn Key Operations for seamless furniture installation in the new space.

5. Technology and Connectivity

IT Infrastructure:

  • Coordinate with the IT department to ensure a smooth transition of computers, servers, and other tech equipment.
  • Set up internet and phone connections in the new office before the move.

6. Packing and Labeling

Secure Packing Supplies:

  • Purchase or rent sturdy boxes, bubble wrap, tape, and other packing supplies.


  • Clearly label boxes based on departments or specific employee names.
  • This will make unpacking and setting up the new space more efficient.

7. Moving Day

Team Roles:

  • Assign specific roles to team members for the day, such as overseeing the movers, ensuring tech setup, etc.

Safety First:

  • Ensure pathways are clear for movers to prevent accidents.
  • Have a first-aid kit on hand.

8. Setting Up the New Space


  • Begin with essential items to ensure operations can resume as quickly as possible.

Employee Comfort:

  • Ensure workspaces are comfortable and fully equipped. Consider ergonomics and personal space.

9. Post-Move

Feedback Session:

  • Conduct a feedback session with your team to identify any challenges and rectify them quickly.


  • Host a small gathering or lunch to celebrate the successful move and thank everyone involved.


Relocating an office in Rochester, NY, can be a breeze with the right planning and checklist in hand. By following the steps outlined above, businesses can ensure a seamless transition to their new space, setting the stage for continued success and growth. Happy moving!

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